Greater Derry Track Club

BY-LAWS OF THE GREATER DERRY TRACK CLUB

Revised, June 22, 1999

 ARTICLE I: Name

The name of this organization shall be the 'Greater Derry Track Club' or 'GDTC'.

 ARTICLE II: Objectives

The GDTC shall be organized as a non-profit corporation in the State of New Hampshire with the following objectives:

1. To promote running as a recreational activity in the Greater Derry area.

2. To provide financial assistance to young people with an interest in running as a recreational activity.

3. To provide activities which further the running ability of the members of the GDTC.

 ARTICLE III: Membership

Anyone having paid his or her annual dues is eligible for membership in the GDTC. The term of membership shall run from January 1 through December 31.

 ARTICLE IV: Dues

Dues are payable on the first of January of each year. The Treasurer shall notify all members of the need to renew their membership. Any member more than sixty (60) days in arrears shall be removed from the membership roster.

 ARTICLE V: Board of Directors

The Board of Directors (the 'Board') of the GDTC shall be composed of the President, Vice President, Secretary, Treasurer, and Member-at-Large, when applicable they shall meet from time to time as necessary, and minutes of the Board’s meetings shall be maintained by the Secretary and available for inspection of any member, upon request.

The Board shall be the governing body of the GDTC and shall make such decisions that are from time to time necessary to carry out the mission, as specified in Article II, of the GDTC. The Board can approve any initiative with a majority vote of a quorum. A majority of the Board shall constitute a quorum. In the event that any of the elected officers are unable to complete their term, the remaining members of the Board of Directors will decide on a course of action.

 ARTICLE VI: Elections

The officers shall be elected for a one-year term, beginning in January. Elections shall take place at the annual Fall dinner meeting. A simple majority of the attendees shall constitute an election.

 ARTICLE VII: Officers

Section 1: President

The President shall be elected and shall be responsible for promoting the objectives of the GDTC within the community. The President is also responsible for calling regular meetings of the GDTC and appointing any committees which are deemed necessary to further the objectives of the GDTC. The President shall have the authority to make day-to-day decisions regarding the operation of the GDTC provided that the President shall consult with the Board on any event or issue of club-wide importance and all such decisions shall be put to a majority vote of the Board.

Section 2: Vice President

The Vice President shall be elected and shall succeed the President if he or she is unable to complete his or her term of office. The Vice President shall assist with the administrative duties of the President, Secretary and Treasurer.

Section 3: Secretary

The Secretary shall be elected and shall be responsible for the publication of the Newsletter and for maintaining minutes of any meetings of the Board and regular meetings of the GDTC.

Section 4: Treasurer

The Treasurer shall be elected and shall be responsible for all funds of the GDTC as well as maintaining the status of the GDTC as a non-profit corporation in the State of New Hampshire. The Treasurer shall maintain all financial statements, which shall be available for inspection by any club member, upon request. The Treasurer shall also be responsible for maintaining the membership roster as well as informing existing members of their annual obligations in January. The Treasurer shall process all membership applications, both new and renewed.

Section 5: Member-at-Large

The Member-at-Large office will be created on an annual basis as part of the nomination process that takes place at the annual Fall GDTC meeting. The duties of the Member-at-Large will include providing representation for the general membership at the Board of Directors meetings.

 ARTICLE VIII: Committees

The President with the approval of the Board of Directors may create special committees. The President, with the Board’s approval, designates the committees’ powers and the term of each committee’s appointment.

 ARTICLE IX: Activities

Section 1: Race Programs

The GDTC shall sponsor race programs to provide safe, recreational activities which promote the objectives of the club. The programs may be changed based on the recommendation of any member of the club and with the approval of the Board of Directors. Additionally, the GDTC can assist with and sponsor area road races, upon the recommendation of any member of the club and with the approval of the Board of Directors. The GDTC may co-sponsor programs with other organizations.

Section 2: Scholarships

The GDTC shall make available annual scholarship(s) in an amount established by the Board of Directors. Any member of the GDTC or a member of the immediate family of a member of the GDTC who makes proper application shall be eligible. The scholarship shall be awarded based on criteria set on an annual basis by the Board of Directors. These shall not be based on sex, race, color, national origin, religion, disability, sexual orientation, or marital status of the applicant. The selection of the scholarship recipients shall be made by an independent committee of local citizens selected by the Board of Directors of the GDTC.

Section 3: Newsletter

The Secretary shall publish a newsletter as necessary to inform the membership of the various activities of the club. The newsletter shall be mailed to all active members and shall contain any and all information deemed in the interest of the GDTC. Input to the newsletter by the membership shall be explicitly encouraged.

Section 4: Affiliations

The GDTC shall maintain a membership in any organization deemed appropriate by the Board of Directors. The club shall also maintain its status as a non-profit corporation registered in the State of New Hampshire.

Section 5: Community Activities

The GDTC reserves the right to contribute to or lend aid to any charitable endeavor deemed appropriate by the Board of Directors.

 ARTICLE X: Amendments

The by-laws may be amended by a majority vote of the members at the annual Fall dinner meeting or at a special meeting called by the Board of Directors.

 ARTICLE XI: Rules of Order

Robert's Rules of Order shall be the parliamentary authority for the matters of procedure not specifically covered.

 ARTICLE XII: Conflict of Interest Policy

At such time as any matter comes before the Board in such a way as to give rise to a conflict of interest, the affected officer shall make known the potential conflict, whether disclosed by his or her written statement or not, and after answering any questions that might be asked him or her, shall withdraw from the meeting for so long as the matter shall continue under discussion. Should the matter be brought to a vote, neither the affected officer nor any other officer with a pecuniary benefit transaction with the organization shall vote on it. Where the transaction involving a board member, trustee or officer exceeds five hundred dollars ($500) but is less than five thousand dollars ($5,000) in a fiscal year, a two-thirds vote of the disinterested directors is required. Where the transaction involved exceeds five thousand dollars ($5,000) in a fiscal year, then a two-thirds vote of the disinterested directors and publication in the minutes of our monthly meeting is required.

 ARTICLE XIII: Dissolution of the Organization

In the event that the GDTC is dissolved, the remaining assets will be donated to a non-profit organization decided upon by the then existing Board of Directors.

GREATER DERRY TRACK CLUB - WEBSITE CHARTER AND POLICIES

Revised, June 29, 1999

 1. General

The Greater Derry Track Club shall maintain a web site which shall be accessible to all those who use the Internet, as long as it is deemed in the best interest of the club by the Board of Directors.

 2. Objectives

The primary objective of the Greater Derry Track Club web site is to promote club events, the activities of club members, and to help meet the overall objectives of the club as specified in the club by-laws. The site shall also be used to distribute information of importance to GDTC members, such as monthly newsletters, race results, feature articles, and photos. The site may also offer a convenient way for club members to voice their opinions on issues via an online forum. In an effort to keep the site fresh and up to date, the GDTC reserves the right to promote and or feature non-club or regional events in the absence of club-related material. Events where club member participation is likely, shall take precedence over all others.

 3. The Web Committee

The web site shall be governed by a Web Committee of one or more club members appointed by the President and approved by the Board of Directors.

Webmaster:

A webmaster shall be appointed by the president of the GDTC to lead the Web Committee. The webmaster is responsible for ensuring that the site is up to date and in line with the objectives stated above. The webmaster may choose to divide up the responsibilities of the site among the committee members, but all decisions regarding the site and its content must be approved by the webmaster.

Contributor:

One or more contributors may work on the web committee to assist the webmaster with updates, features, photos, and whatever tasks are necessary to maintain the site.

In the event that club members of the GDTC or the Board of Directors believes that the Webmaster is not making decisions that are consistent with GDTC philosophy, the president may, at any time, dissolve the Web Committee and make decisions regarding the web site with the Board’s approval.

 4. Photo policy

The GDTC reserves the right to display photos of any and all participants in a club-sponsored event. In general, and in an attempt to conserve space and remain focused on the objectives listed in section 2, photos from non-club events shall consist mainly of club members. Exceptions may be handled and approved on a case by case basis by the webmaster.

 5. Proprietary Material Policy

All material displayed on the Greater Derry Track Club web site is sole and exclusive property of the Greater Derry Track Club.

All requests to use, in any form, any material, including but not limited to photographs, features, and articles, shall be reviewed by the GDTC Web Committee.

The Web Committee is vested with discretion to grant or deny permission to use such material on a case by case basis. The Web Committee shall take the nature of the request into consideration when making its decision. The Committee shall be considerate to personal or charitable requests whenever possible as long as the granting of such requests does not compromise the integrity of the GDTC site.

In addition, The Greater Derry Track club reserves the right to send material currently on the site to another web site to promote club races or extend visibility of the club or for any other purpose the GDTC deems appropriate. Decisions such as these will be made on a day-to-day basis by the Web Committee and are to be made in the best interests of the GDTC.

The Web Committee shall consider in its decision-making the wishes or intent of the person(s) who provided the material to the GDTC or who are the originators of such materials (like a photographer or author), but the final decision is to be made by the Committee. (All individuals who contribute material to the site shall be made aware of the club policy regarding material distribution prior to posting their submissions.)

Printer Friendly      

MINUTES FOR JANUARY 2, 2013

 Attendance: Jim Peters, Sean Coyle, Becka Noe, Dave Breeden, Dave Simoneau, John McGarry, Eldon Burkinshaw, Paul Doe, Lynn Wiles

 Old Business

Called to order: Jim Peter 2nd: Paul (7:34)

1. Approve minutes from Dec. 5th. 2012. Motion: Sean 2nd:Dave Breeden

2. Treasurer's Report: $35,836.56 ( TT final bills are in. Only food money is out right now. Est. $9,400 profit.)

3. Membership Report: 8 faces to find. Renewals are coming in. No new members recently. 138

4. Sponsorship Director position- tabled from Dec. meeting.- Do we want to make 1 or 2 new positions? 1 position there could be a split vote. Or we add 2. Discussion: some are against the idea because we would have to change by-laws. John, ppl. That come to meetings can vote. Became the face of the club. Community relations. Do we also create a Member at Large position? Jim can empower a committee to change bylaws. Can't do anything official until annual meeting. Changes are voted on by membership of the club. Develop definition for sponsorship/community relations director to present in Nov. Motion: Sean- work on committee/ job description 2nd: Becka - vote: unanimous

5. Sponsors: John McGarry- $2000 Boston Prep. $1000 from Sports Rehab. And $1000 MVP. (MVP 8000 last yr. 3000 this yr.) a lot of work to make up the diff. many proposals out. 2 biggest events are very close to each other. Harder at the end of the year. Stonyfield, and other food will come. Delta and Parkland- e-mails are out. Delta gave $ for KSFR and TT last yr. Dentist- $100.

6. Boston Prep- January 27th. About 20/day signing up. Over 400 right now. Right where we were last yr. side note:(John Mortimor donated over $137,000 to charity. The sponsors are happy to help). Things going well. EMT set. Awards in the works. Shirts, give Larry total by the 14th. Finish line- awards for finishers in the works. Schools are set. -BUSES and Porta potties will be called. Lynn will do this part. First Parish that Fri. for bag stuffing. Bags left over? Lynn will check the barn. Water isn't set up yet. Worst case, go to Sam's and buy 1000 bottles. $4.00 for a case. Pretty cheap. Using flags for start. Finish line being worked on. Mike Thompson doing clocks on the course. Andy announcing as usual. E-mail will be sent out to see who is volunteering. Water stops being worked out. Will have to pay for GU. Gatorade concentrate. Plenty of cups left. Everything is under control. Last year: cool running cost $1500 dollars. For link. Either ppl will run race or not. Jim will get pizza. There will be a photographer at the Prep for runner pictures. Race top 70 in NE Runner. -

7. Run for Freedom: logo in the next week. Permit is being worked on. meeting in the next three weeks. After race, put cones out to split runners. A 5k , 10k diff. lane for finish. Timing: Dave Breedon.

8. Mack's Apples- table for 3 meetings- define family for applications "per household" or "under 18"- New def: Max: 2 adults and children under 18.

9. Track coach update: e-mail went out to Brandon from Jim. His wife said it was ok, he is allowed to coach again. He was very happy to be offered the position. We are EXTREMELY happy he accepted. (*another championship anyone?? :)

10. NHGP: Evil Empire put Pack Monadnock in there… humph. We have two 10 milers, 12 k Bedford, Rochester got the 2nd race- St. Charles, Sandown for GDTC. Sean collected the money. We get checks!! Yea! Granite runner shirts are out. Other clubs have theirs. Invoices are going out in the next 2-3 weeks for this yrs. Races. Hopefully $ collected before the races this yr. We will not have the same situation as the past 3 yrs. A few CHAMPIONSHIP shirts left to deliver. Lynn FAWCETT Rocks!! $140 dollars for running the NHGP and kicking BUTT! Athletic Alliance is whining. They never win. Murial doesn't want to do it… Mill Cities is enough of a team commitment for them. Sean gave them all the shirts. Only 1 person from their club got money. They will come back… "Come to the dark side. We have cookies."

11. Saturday Fun Runs- have started. Decent attendance. 1 in Feb. 2 in April. Are not filled.

 New Business

A. New Old business: Turkey Trot. $9, 334.00 profit. Divide by 4, deliver checks to the four food pantries. Pictures to the newspapers. All the food collected that day, The UPPER ROOM received it this year. Over 1000 lbs. of food. Motion: Sean 2nd: Paul- motion passed, unanimous.

B. Thank you note for scholarship, Rory Fawcett, beautifully written by the way.

C. Debbie Sullivan, thank you note from the food pantry, Upper Room.

D. USATF: never got back to Jim, for shame. We would be renewing, = paper application. $75.00 other benefits? 50 yr. old women want to compete in events. Discussion: the women need to collectively make a commitment. Jim: motion Will contact Peg Donavan to secure commitment. 2nd Paul.

E. Boston Marathon numbers: given out at annual dinner. DONE.

F. Lynn wants to give up Media Relations position. Is taking on Race Director position for Boston Prep. Jim will send an e-mail out after the Boston Prep.

G. Storage options: Dave S. got prices from diff. places. Place on Scobie Pond looks like it will be the "cheapest". We may need 10x10. Mile markers, tables, Gatorade jugs take up room. This is looking at $1000/yr. e-mail out to club for barn space? Talk to Maureen. Idea where we stand. Investigation con't.

 Adjournment Sean 2nd: Jim 8:32

Printer Friendly      

MINUTES FOR FEBRUARY 6, 2013

 Attendance: Attendance: Jim Peters, Sean Coyle, Paul Doe, Bob Dolan, Eldon Burkenshaw, Rebecca Noe, Dave Breeden, Rosa Tejada, Dave Simoneau, Maureen Knepp

 Old Business

Meeting began: 7:39 pm.

1. Approve minutes from January 2, 2013: Motion: __________Sean_________ 2nd.____Paul_______

2. Treasurer's report: $32,500- after TT. Other checks coming in. After checks clear, approx. amt. $28,425.

3. Sean gets to gloat about pictures- membership report: 140 members 100% of people with pictures "God Bless Google"

4. Sponsor Report: Short on goal for Boston Prep. Already have some donations for KSFR. Would like to break even. MVP, Concord Orthopedic, TD Bank. For the new race, Run for Freedom, already have MVP and Parkland.

5. Boston Prep Review: Snafu w/ shirts. Company had an issue. We got white instead of green shirts. - no bad comments, rave reviews so far, good comments on the web, except for the wind on Lane. We will cancel wind machines next year. Runners were great. Volunteers were great. Lead car went the wrong way one time, but road monitor steered the runners in the right direction!! SUPER ROAD MONITOR! Superstar non-member Joan has come to volunteer again at another race. Thank you Joan.

6. Run for Freedom: LOGO decision made at the committee meeting. Discussion on other races that day and whether it should be a 5k/10k or only one race. Decision: 5k/10k. 2 separate starts ok. Many thanks to Gary Girolimon for the LOGO!!

7. Committee for Member at Large/Sponsorship Director: definition, working on it? Postponed until the next meeting.

8. Storage issues/options? Dave looking into options Maureen encourages looking around.

 New Business

1. Thank you for the scholarship from: Mike Giberti

2. St. Jude- thank you for donation

3. St. Thomas- thank you for donation.

4. Requests- Bonnie for Liver Foundation- normally give $100. Motion Sean 2nd Dave. Bill Manning- Riding for the Wounded Warrior Project. Give $100. (June 16- Aug. 5) Oregon to Mass. Motion: Jim 2nd Sean.

5. Rosa has checks for the Upper Room. Next Tuesday 5:30 at their Board of Directors Meeting. Pict/check

6. Rosa use to put a letter together to leave w/ checks or to ask for donations for races/ raffles. She got a donation from Mack's Apples. They would like a letter w/ the tax ID #. Discussion. Rosa has a letter to give them and John uses letters for his sponsorship work.

7. "Radio Guys" for the BP- usually $100 Motion: Dave 2nd: Sean

8. John, while dropping off checks, at the Sunshine Soup Kitchen talked to the director about a GDTC night. Possibly start to schedule a regular evening where the club volunteered time. For now, 4/24/13 is our night. 5 people needed from tentatively 4-7 pm. John will e-mail more details.

9. July 4th 5k, to be the new Couch to 5k program. Will start mid-April. Rec. Dept. John will contact and have Couch to 5k and race added.

10. TAXES- just a reminder. Get on it!

11. Maureen: KSFR, Pinkerton or Londonderry? Discussion. Pros and cons of both. Will call and see what is available. (psst. She may not be here in July!)

12. Fun Run this weekend, blizzard coming. (came) Could be canceled.

13. USATF- 50's Women, waiting to hear from Peg to move forward.

 Adjournment Motion at 8:49

Printer Friendly      

MINUTES FOR MARCH 6, 2013

 Attendance: : Jim Peters, Sean Coyle, Dave Simoneau, Dave Breedan, Paul Doe, Rosa Tejada

 Old Business

1. Approve minutes from Feb 6, 2013 meeting. Motion: Sean Second: Dave B

2. Treasurers Report: Current balance $17,804.48. Need to stay on budget and watch expenses.

3. Membership Report: 73 members have renewed. 67 have not. Will give members an extra week before we remove from mailing list.

4. Sponsorship Report: John McGarry not present..

5. Boston Prep: Only 2 outstanding bills. Water stop and syrup. Need to clean equipment when the weather warms up.

6. Run for Freedom Report: Becka not present. A meeting was held last night. Committees are currently working and will report to directors as needed. Race will be up on Coolrunning within the week.

7. KSFR: Maureen not present. We will move back to Pinkerton on Thursday's. Maureen is meeting with Athletic Director on possible dates.

8. Committee for Sponsorship Director: Sean and John will work on position description.

9. Storage Options: All equipment will remain in the barn for now. Other options will be explored as needed.

10. Couch to 5k: John McGarry not present. The program will link up with the Run for Freedom race. This should add a few runners.

11. USATF: Jim hasn't heard back from Peg. Form is ready, just waiting for confirmation.

12. Taxes: Jim, Dave S, and John M met with Mike Gallagher.

 New Business

1. Donation to Marion Gerrish for meeting location. $250.00 Motion Jim Second Rosa. All in Favor.

2. Press contact: Bonney Cashin has taken over for Lynn Wiles. Thank you Lynn for all your hard work and welcome aboard Bonney.

3. Bill Manning: Thank You from Bill for donation to Wounded Warrior project cross country bike ride.

4. Thank You Cards: Thank you card from Sonshine Soup Kitchen and Upper Room for donations from the Turkey Trot proceeds.

5. Request for donation: Judy Deleon requested a donation for Boston Marathon. She is running for the Flutie Foundation. Motion by Sean to donate $100.00. Second by Rosa. All in Favor.

 Motion to Adjourn at 8:15 by Sean. Second by Dave B. All in favor

Printer Friendly      

MINUTES FOR APRIL 3, 2013

 Attendance: Jim Peters, Sean Coyle, John McGarry, Eldon Burkinshaw, Paul Doe, Bob Dolan, Rosa Tejada, Lynn Fawcett, Peg Donovan, Dave Simoneau

 Old Business

1. Approve minutes March 6, 2013 - Motion: Sean Coyle. Second: Dave Simoneau

2. Treasurers Report $ 14,334.14. Need to continue to watch expenses for the year

3. Membership Report: 105 members, 35 have not renewed. Those 35 will be purged from the list

4. Sponsorship Report: KSFR: Need to confirm donations and amounts but we project to break even. Run for Freedom: Two sponsors have committed. John is going to pound the pavement now that we have a charity partner in place. There was a suggestion to get a printer as a sponsor to pay for brochures and other marketing material.

5. Run for Freedom: Bob announced our charity partner as the Liberty House out of Manchester. It is a place for homeless veterans to come and get help. They will receive help with housing, medical, and job assistance. Bob, Becca, and John will be visiting on 4/26. All other planning for the race is complete. We will be soliciting business for raffle prizes and sponsorship in the coming months. The 5K and 10K routes are also set.

6. KSFR- Maureen not present. We are back at Pinkerton, with tentative dates set on Thursdays 6/27, 7/11, 7/18/7/25 and 8/1. We are looking in to a date during the week of the 4th, since we will not be hosting Thursday July 4th. Announcements will be made to the public soon.

7. Boston Prep: All bills are paid, with the exception of possible donations to the groups who handled the water stops. Profit is approximately $8,000.

8. First workout report: Huge crowd, approximately 30 people. It was REALLY cold and WINDY …a real tough night to run. Coach needed to rush through announcements to get us out running. We'll have him spend more time next week explaining the workouts, especially to the beginners.

9. First NHGP Race report: 39 GDTC runners, which is an impressive number considering the distance we had to travel. We are currently in 2nd place behind Upper Valley, we can take over 1st at Red Shoe Barn if we have a great showing. 3 out of the 7 races have already paid their NEGP dues!

10. Definition of Sponsorship Director: tabled until later in the year

11. Couch to 5k report. Tentative dates are Tuesdays (at 6pm) and Saturdays (8:30) starting May 7th through to our July 4th race. Deb Poggi at Parkland is going to help us get the word out with Parkland employees and community members who have attended her events. The place will be at the Windham Rail Trail close to the Derry town line. This is a good spot because of the large parking lot there and the runners will not have to cross any major roads. John is contacting the Rail Trail Alliance for approval. A brochure will be distributed to the club in the next week, as well as a sign up sheet for volunteers. Each participant will have to register and sign a waiver. There is no cost to participate.

12. USATF: Peg Donovan and Lynn discussed the advantages of joining. The 50 year old women in the club want to participate in some races as a team and being a member of USATF is required. We discussed the other advantages of joining, including more stature as a club. Dave S. cut a check and we are joining.

 New Business

1. Soup Kitchen Volunteer Day: We have our five volunteers: Isobel Parke, Lynn Fawcett, Hope Gagne, Dave Salois, and Doreen Martinez are the first five who volunteered. Paul Doe and Lori Langan are the two backups. The date is 4/24 between 3-6pm. We hope this is the start of a long relationship with the Sonshine Soup Kitchen

2. Mack's Apples: Date set for 8/25. We will put the race up on Cool Running and try and promote the race to increase the amount of runners.

 Adjournment (motion to adjourn and seconded) 8:38

Printer Friendly      

MINUTES FOR MAY 1, 2013

 Attendance: Jim Peters, Sean Coyle, Dave Simoneau, John McGarry, Paul Doe, Eldon Burkinshaw, Brian Coyle, Bob Dolan, Maureen Knepp, Lynn Fawcett

 Old Business

1. Approve minutes from April 3, 2013 meeting. Motion: Sean Second: Eldon

2. Treasurers Report: Current balance $13,585.05. Taxes done. Only pending bill is donation to our Marion Gerrish.

3. Membership Report: 116 members. 35 have not renewed. 12 of which were first year members. Only 2 ? faces!

4. Sponsorship Report: KSFR $4000.00 ( 2k from MVP, 1k from Derry Med & TD Bank) Run for Freedom, 1k from MVP. Waiting on Parkland to decide how much they will donate. Parkland will also give to Turkey Trot.

5. Boston Prep: Only 1 outstanding bill. Water stops? Waiting for Dave Breedan.

6. Run for Freedom Report: Bob Dolan gave report. Bob, Becka and John met with the charity ( Liberty House). Press release went out today. Next meeting May 21.

7. KSFR: Dates have been set. 6/27, 7/11, 7/18, 7/25, 8/1. Insurance is done. Pins, awards, ribbons are ordered. Bonney will send out a press release. Eldon will work with Larry Martin on shirts.

8. Mac's Apple. Application needs to be corrected. T shirt order will be reduced to 75. Eldon will put race up on Cool running. Need to contact Dave Breedan about timing.

9. NHGP: We are in 1st place after 2 races. We had a huge turnout at Red's ( 55 runners).

10. Couch to 5k: 23 registered. Expecting over 30 on the first night. Need lots of volunteers.

11. USATF: Forms have been sent in. Waiting for confirmation.

12. Soup Kitchen: 4 members volunteered. 47 people were served. Volunteers need more lead time for training.

 New Business

1. Barn Party: Sunday June 2 @ the Knepps. Long run, breakfast and cleaning of club equipment.

2. Thank you from Doug Flutie Foundation for donation on behalf of Judy Deleon.

3. Epping Trail: Lynn and Peg went to a meeting. A new trail is being constructed around a historical site in Epping. They need volunteers. Lynn will send out an email to members.

 Adjournment 8:30

Printer Friendly      

MINUTES FOR JUNE 5, 2013

 Attendance: Jim Peters, Sean Coyle, Dave Simoneau, Dave Breedan, Paul Doe, Rosa Tejada, John McGarry, Bob Dolan, Rebecca Noe, Maureen Knepp, Brian Coyle

 Old Business

1.Approve minutes from May 1st , 2013. Motion: _____Sean______ 2nd:_____John________

2. Treasurer's Report: Paid the rest of the Boston Prep bills.$11,165

3. Membership report: 124, 3 faces need pictures on the web site.

4. Sponsorship Report: KSFR-Derry Medical, TD bank, and MVP sponsors. Run for Freedom-Parkland, MVP will finalize soon.

5. Run for Freedom: Target $250 gc, 10 Road ID raffle items, numbers, Dunkin Donuts- Crystal Ave- coffee, donuts, bagels, Stonyfield-yogurt. By June 15th tell Dave Breedon how many B-tags for the numbers.

6. KSFR: Maureen has ordered/received medals. Everything is lined up. Ribbons from Derry Rec. need 5 bottles of Gatorade concentrate. Maureen and Bob will be there for the first and last runs. Monarchs are coming for a few of the runs/ bounce house.

7. Mack's Apples 5k: Task leaders appointed for different jobs. Rosa food, Dave timing,75 shirts.

8. NHGP:2 place by 17-18 pts. Next race July 21st. 5k Sandown needs to update info for Aug. race.

9. Couch to 5k Report: Going well. Volunteers are AWESOME! 20-25 regulars- Doing really well and excited to race/run.

10. Soup Kitchen Volunteer Day?looking at quarterly date. John is in talks. Will set up.

11. USATF: confirmation? Motion: Sean 2nd:Dave S. - to pay for Jim P. to become a member and Bob K. to have background check.

12. Barn Party: went well. Thank you to all!

13. Epping trail? No word.

 New Business

1) Thank you note from Jeanne Manning

2) July meeting would be on the 3rd- options discussed. Motion: Eldon 2nd:Sean- cancel July meeting and have committee meeting for 10k in place.

3) Gary G. idea for booth at the Manchester Marathon. Promote GDTC.1st weekend in Nov. 10-6 pm. -Yes, the club is interested.

 Adjournment (Motion Jim 2nd: Sean) - 8:30PM

Printer Friendly      

MINUTES FOR JULY 11, 2012

 Attendance: Jim Peters, Sean Coyle, Becka Noe, John McGarry, Bob Dolan, Rosa Tejada, Maureen Knepp, Eldon Berkinshaw, Paul Doe.

 Old Business

1. Approved minutes Motion: Sean Second: Bob

2. Treasurer's Report: Account Balance: $17,131.71

3. Membership report: 115- member from Sweden joining

4. Update on fundraising- Sam's Club- H20 Stonyfield for Turkey Trot, Concord Orthopedics for TT, Enterprise Bank possible for TT.

5. KSFR:no change in #'s even with a change in location. Almost 400Ibs of food per night. More kids forgetting bibs. Add No spikes on the track to announcements. Order for shirts- 500- discussion on shirt design.

6. Mack's Apples: application finished, Data entry for race? Maureen, Spread out applications, around town.

7. Web site: There is a new tab for press release, media, articles etc. Web Site- 5,500 hits/month Nov. and Jan. 10-11,000 hits/ month. (Turkey Trot and Boston Prep)

 New Business

1.Races- many requests for help or managing races from charities or laypeople. Response- spread sheet on requirements. Form letter- we don't sponsor races. Packet from the Pensicola Track Club, Requirements of a race director. We can and will publicize races for groups/people.

2. Turkey Trot: permit filed, ins. Proof and record dept. applied. Sean is getting start line flag and GDTC flag. All races will use.Course is recertified. On Cool-Running in August.

3. Deb Poggi from Parkland handles Wellness. Doing a Couch to 5k program in the fall for Parkland employees. Would like GDTC to help. Can we put together a program and have volunteers help lead? Sept- Nov. leading up to the Turkey Trot as the focus 5k.

 Adjournment (motion by Sean, Second by Maureen) - 8:14PM

Printer Friendly      

MINUTES FOR AUGUST 1, 2012

 Attendance: : Jim Peters, Sean Coyle, Becka Noe, John McGarry, Bob Dolan, Eldon Berkinshaw, Brenda Coyle, Dave Breeden , Mike Giberti

 Old Business

1. Approve minutes July 11, 2012 - Motion: Sean Coyle. Second: John

2. Finances/fundraising: 17,275.27 - 500 deposit Derry Medical. (KSFR) check 89.82- expenses 214. Watermelons. Waiting 3000 from MVP- on its way. FUNDRAISING- Doing some money raising for Turkey Trot. $4000 balance for KSFR- t-shirts still need to be paid for. Discussion on number of shirts needed vs. last year. 3250 raised for TT. Promises from Concord orthopedics. Enterprise Bank.

3. Membership Report: 4 more= 119

4. KSFR: Next week is the last week. Everything going well. Larry (t-shirts) on schedule. MVP health care , Derry Medical Center, North East Delta Dental- sponsors. Monarchs have brought the hockey ring, Stonyfield yogurt and milk & cookies.

5. Run for Freedom 4th of July 2013 10k update: meeting 10k tomorrow. Looking at course/ trail vs. on the road at the end.

6. Turkey Trot: New England timing. Researching flags for start. Gary G. is designing another logo. Figure out pricing and put it up on Cool-Running. - Web Site for banners John will e-mail Sean. Eldon will not be here for TT. Will give list of volunteers and what they usually cover.

7. By-laws and Meeting requirements: Rosa will cover at the next meeting.

8. Board of Director meeting norms? Rosa will cover at the next meeting.

9. Donation to Dogs are Barking 5k? $100 or more? Gary G. is helping put on the race for Bedford Animal Rescue. Animal Alliance donated $100. Will GDTC donate that or more? Standard is $100, should we stick with that? Motion for $100 -Sean Second:Bob. Motion Carried. Response will go to Gary that we will send a check to the organization.

10. Parkland Wellness Couch to 5k - (Deb Poggi)- WE ARE A GO! Couch to 5k for Parkland employees to get them ready for Turkey Trot. 2 days a week, various members run the workout for Parkland. 5 people have volunteered so far. Wed and Sat. Each employee gets $50/race up to a certain amt. of races. Benefits- 30-40 ppl. Will sign up for TT. Club members? -E-mail will go out to the club for volunteers to help out with the program.

 New Business

1. Profiles are out of date. Thank you Mike Giberti. - Donald Mahanahan

 Adjournment (motion to adjourn and seconded) 7:57

Printer Friendly      

MINUTES FOR SEPTEMBER 5, 2012

 Attendance: : Jim Peters, Sean Coyle, Brenda Coyle, John McGarrity, Bob Dolan, Eldon. Rosa, Barry.

 Old Business

1. Finance/fundraising:Balance $17,114.13- going out- check to coach, shirts for KSFR, porta potties. Deposit from MVP. Deposit from Derry Medical and memberships. Pending: shirts for Mack's and some Mack's exp. Sponsorship: 10 proposals out. E-mails to T-Bones for soup. They are closed Thanksgiving, could be an issue. Sam's Club- water Stonyfield, Sears "Good to Go" -

2. Membership: 134 - down to 8 people without pictures. Working on it.

3. KSFR:recap- quite a few good e-mails. A few in-person comments. All positive. All shirts were kids, up to large. - $814 loss. This is a good thing. Usually the club pays for everything. Sponsorship was extremely positive and helped with the amount of kids running.

4. Mack's Apples recap- only 72 runners. Lower than normal. Did not put on Cool-Running this year or the past 2. Only $20 to put on Cool-running. Consensus is , this will help. Took in $815- $14xx. For expenses.

5. Run for Freedom 10k: meeting Aug.2nd Certification- Bob is looking into. Everyone has jobs. Looking at possible routes for the courses.

6. Turkey Trot: regis. Opened a week ago. Buses ordered, police, costume, porta potties reserved. EMT's are next. Certification was returned. USATF- Steve Viatones. Outstanding- start/finish flags. Custom- $200/flag. Look into one that is an American flag? Others w/ colors? Must be custom made. - Rosa will ask Winner's Circle. - generic flags would be around $50./flag. Could have GDTC on one flag, START on the other. Or GDTC on top w/ start on both. Announcer reserved. Need to discuss $325. Looking at changing start. 1400 ppl last year. Registration, day of issues, start registration earlier. Order more shirts so ppl can go alphabetical instead of numerical. (last yr. 20 min delay) more shirts for next year. WE can do better making sure ppl know to look up their numbers. Need More Volunteers. Mariano will be the photographer. Charlie in charge of raffle. John, Lynn, Susan- help w/ raffle. - numbers drawn the night before.

7. By Laws and Meeting requirements: Rosa- how meetings are run- talking about by-laws- are there any. (They are on web page.) When we discuss subjects in meetings, we don't vote. There is a discussion and a decision made by few people. New people in the club, they are not aware on how the club runs. Anyone who comes to the meeting can vote. -This is a business meeting. People, not on the board, don't come. -Even if it is the board here, if a decision is being made, everyone should be heard. - same people are here at the meetings. -put out there that people can come to the meetings. - since Jim has been Prez. There have been others having side conversations. Hard and fast rules will not be as friendly. -successful meeting- need to follow by-laws- if something is brought up we should all listen, vote. -someone new shows up w/ an idea, "we don't do it that way" that person won't come back. - when someone has something to bring to the table or club consider, should be a vote. - ex. We talked about a new bus. Item, explained. Does anyone have a feeling that we shouldn't do that? Anyone think it is a good idea? All people can discuss, vote. - new business= more formal process. -firm up discussion and vote on new action items. - many meetings are race director reports, discussions. - QUESTION: what consists of a Quorum? Motion to move to next topic: Eldon 2nd : Barry

8. Voting: at the Nov. meeting, we vote for Club officers. Whether there are opposing parties or not, there should be an election. At the meeting and before, emphasize the importance of the club officer meetings, topics, decisions made.

9. Parkland Wellness Couch to 5k: meeting tomorrow night at Halligan's. Passing out Cool Running Couch to 5k. Deb Poggi will be at the meeting. Find out the schedule, Wednesdays 4:30, Saturdays at 8:30, starts Sept. 19th. Two or three members at each session. Close to 20 ppl in the club interested in helping. MEETINGS at PARKLAND for the first few sessions. There will be a structured program to follow. Stretch, everyone who participates will have a schedule.

 New Business

1. Annual Dinner: Nov. Friday before Turkey Trot is… Friday, November 16th. Londonderry Country Club? Motion to stay: Sean 2nd: Bob Castle Catering every year. - do we still want Castle? Motion: Sean 2nd: John Eldon- has list of Fun Runs for people to sign up for. Try to get phone numbers. - now we e-mail out directions. Fun Runs: some people keep the same weeks.

1. Letter from Dept. of Justice of NH: we have to have a policy for conflict of interest. Because we are a non-profit, if there is a conflict for something financial, we must have a policy. John will e-mail examples to the Board. WE will vote via e-mail. Board of directors must sign. Motion to do this through e-mail: Sean 2nd Rosa.

 Adjournment (motion to adjourn and seconded) 9:08

Printer Friendly      

MINUTES FOR OCTOBER 3, 2012

 Attendance: Jim Peters, Sean Coyle, Becka Noe, John McGarry, Bob Dolan, Paul Doe, Rosa Tejada, Eldon Burkinshaw, Berry, Dave Breedon, Dave Giberti.

 Old Business

1. Approve minutes for September 5, 2012

2. Treasurer's Report- account balance=John $ 16,770 acct. Embroidery. Paid. Macs paid for stuff. Bounced check- person will pay $30. Mack's money deposited/ memberships

3. Membership Report: Sean- 139. Missing 9 pictures. Sean is trying.

4. Update on Fundraising: -John- TT-$ 4250. Enterprise Bankd $500, Parkland $1500 Merchants $200. T-Bones giving us dessert! Road ID providing Race #. $15.00 GC for raffle and pamphlets. STonyfields and Sam's Good Shape! : Coffee Factory donating- not sure how much yet.

5. Turkey Trot: -Sean- Turkeys for TT. (10) holding pattern. Everything reserved or ordered. 58 adults and 7 kids signed up already. E-mails for those that can't find web site. $15.00 for regis. One complaint e-mail about Lynne Mark. Being figured out. BANNER FLAGS: ALL CUSTOM ORDER- $160/FLAG. Logo and Finish- next year get two more. Look into Art work for flags. GDTC symbol and Finish. TAGS to order? 1500. Bag stuffing- Berry is hosting. Berry will get a keg. - smoother for TT this year. Put out call for volunteers early. Less volunteers can run the race. Need them through the start of the race. RACE number pick up at 7:00 a.m. Ends earlier- race start on time. Need more bags for stuffing. E-mail last year's runners? We have the list. There are more TT around. More competition.

6. Other Races: (Dave, Bob/Becka)- Boston Prep- starts now. Marianno put link up shortly per Dave's request. Not too much yet. January 27th for Prep! Eldon will do course monitors. Jane will be timing. Good deal on timing company. By Nov. meeting all permits and insurance. John begins fundraising now. Someone like to work w/ Dave to take over in the future? This is Dave's 14th yr. Will do Prep until someone wants to do it. But would like to start looking. -on cruise control now, easier race. A lot of ppl help, many started with the race and are still going. Race for Freedom- next meeting early Dec. looking at courses in early Nov.

7. NHGP- Sean- Money for Granite Runner shirts. $600 in treasury not $3000 like NHGP thought. Breaking it down by club. We owe $750 for the clubs we have nominated and not sent money. Other clubs are in the same boat. Trying to recoup money. For Sandown won't see money. For Foothealth need to pay. No invoice so no payment paid. Usually they don't send an invoice, just needs to be paid. Other clubs are sending money in. "Ramping back up". -Gate City owes $600. For NHGP- the race director is supposed to pay NHGP. If they don't, club that puts that race up to be part of the NHGP will pay. Issues of people not responding to e-mails from NHGP. Embezzlement issues were brought up and a response was immediate. More transparency now.
-NHGP- some clubs are losing interest. Prizes have not been given. Competition is steep from certain clubs. After this year score keeper is retiring and others. New blood is needed. Each club needs to contact the race director of their sponsored race. Age group/age graded/club awards etc.
-race should be charged before race day. Then race can/will pay. You can't go after the race later. Money is gone- given to charity already.
-meeting is mostly by conference call. Committee has so many people in different areas.
- We are paying the $150 for Foothealth. 2010. Mark is going after other races to have them pay their dues.
- Motion to pay- Sean. 2nd- none $150 Foothealth -
-conversation- some opposed- NHGP is not organized right now. Where is the money going? Make sure it goes where it is supposed to. People that are multiple Granite runners- everyone gets one shirt? Idea: Focus on 2012- Get NHGP back on track. We should be responsible for the races we put forward this year. If we pay for our races, we have more standing to talk to other clubs. NHGP is not going to give money for past years. Why should that money be collected? We can't go back. Wrapped up every year, new budget. Again, focus on 2012. We have results for this year, races to collect from this year. SAVE THIS YEAR. 7 races, three committed to pay.
-Mark Lutter our rep. for for NHGP for GDTC. Ppl not really assigned to this. Now, more organization needed. Bob- Motion: We pay $300 for this year's races.WITHDRAWN. Tabled until next month. Races could/should pay. We will revisit.

8. Parkland Wellness Couch-5k program- 3rd week. Bob and John there today. There are 15-16 participants. Things are going well. Some are more enthusiastic than others. Going well. 5 min. walk to Rail Trail for warm up. Then couch to 5k program.- club members need to spread out. Groups break up into their own paces. Many of the people have not run a race. Ever. So far so good. Pretty cool to see progress people are making. Finishing the race on Thanksgiving Great accomplishment!

9. GDTC Annual Dinner- Castle caterers- Rosa left message. Nov.16th. make choices for food. Londonderry CC needs to get back to Rosa too. Motion-Sean 2nd Becka- Prince Buffet Roast leg of lamb w/ mint jelly, Roast Turkey with gravey, Baked Haddock. SIDES: roast pot. w/ rosemary. Broccoli - tossed salad, pasta salad, tortellini salad, 3 bean salad, fruit bowl. Dessert: Apple crisp

 New Business

1. Conflict of interest policy changed- sent to Marianno? Yes.

2. Eldon's race, there is a "family membership" $30 fee. Definition of a family? w/ club membership, family is in the same house. Race- family is related. Mack's is the only race that has this. Should we change definition for the race? Talk about at next meeting.

3. scholarships need to be on web site. John, Bob, Rosa- committee

4. Boston numbers- ppl that want them need to put their names in.

5. Vote on theme at the next meeting- Super Hero, Greek, Seasons, Royalty,

6. MILL CITIES: Rosa needs a $50 club registration fee. (John) AND after last Grand Prix we need to get teams together for Mill City Relay. By dinner, ppl are assigned. Start recruiting.

7. John- Member of the Year nominations- need to start coming in. Plaque needs to be made etc. need some time. Nominations for the Member of the Year- BY Nov. 5th. NOV. 1st for scholarships.

8. MC for the annual dinner/meeting- JIMBO!! - Sean will assist. He sits to the left.

 Adjournment (motion to adjourn and seconded) 9:10

Printer Friendly      

MINUTES FOR NOVEMBER 2, 2011

 Attendance: : Jim Peters, Maureen Knepp, Sean Coyle, John McGarry, Paul Doe, Brian Coyle, Nancy Peabody, Lynn Fawcett

 Old Business

1. Approve minutes October 5, 2011 - Motion: Sean Coyle. Second: Paul Doe

2. Treasurers Report $6,955.17 (not including turkey trot registration $)

3. Membership Report: 133

4. Turkey Trot update: 239 adults and 71 kids have signed up so far. Finish line fencing is almost complete… Jim Peters should have that wrapped up in the next few days. Becca Noe has 8 cub scouts who have volunteered for the water stop, she is looking for four more. We are still looking for donations for bagels, bananas, and sports drinks. John McGarry is looking in to options. We will continue to promote the event until race day.

5. Sponsorships-Peoples United Bank, Concord Orthopaedics, and Granite State GI have agreed to be sponsors for the turkey trot. The total is 7 monetary sponsors and 3 food sponsors. Many sponsors are providing banners and goodies for the Turkey Trot. Delta Dental has already committed to provide $1,100 next year (600 turkey trot, 500 KSFR)

6. Barn Party Recap- As usual, the event was very well attended. The equipment is clean and ready for use. Breakfast and lunch were served to all attended. Well done

7. End of the year party November 18- Maureen has agreed to be the emcee once again. 47 members have registered so far. A caterer has been selected. We have 5 scholarship applications to be reviewed and 6 Boston Marathon applications. The following members are running for their respective positions: President: Jim Peters, VP: Sean Coyle, Treasurer: John McGarry, Secretary: Becca Noe Member at large: Rosa Tejada. Ratification will happen at the meeting

8. Boston Prep- January 22nd 25 people have registered. Dave Breeden not available for additional details

9. Mill Cities- 20 people have responded and teams are forming

 New Business

1. Speaker-Jim McDougal, ultra marathoner and author is speaking at the Center of NH this week as part of the Manchester Marathon festivities. It should be an entertaining evening

2. 1. Track Coach for 2012- Brandon did a fantastic job this year and is being strongly considered for 2012. Those who consistently attended the track workouts saw results in their performance

 Adjournment (motion to adjourn and seconded) 8:33

Printer Friendly      

MINUTES FOR NOVEMBER 16, 2012 - Annual Dinner

 Jim Peters called to order. Sean Coyle 2nd.
Welcome to all.
1)Acceptance of minutes from Nov. 7th meeting.
2) Treasurer's report: Just over $3000, left. We have had more money coming in, Thank you John McGarry, from sponsors. See report for details.
3) New treasurer. - DAVE SIMONEAU is elected.
4)Motion for officers elected for another year- Maureen Knepp.
Second: Rosa - unanimous vote.
Jim Peters - President- Jim tried to sell his position to Barry, but no one could find Barry to accept… he was under the table. Jim will serve another term.
Sean Coyle- V.P.
Rebecca Noe- Secretery
Rosa Tejada- Member at Large
5) Members of the Year: There was a tie this year between two hard working, long-standing members of the club. Both EXTREMELY well deserving.
BOB DOLAN AND BOB KNEPP!! CONGRATULATIONS! We like Bob's :.
6) RACE directors' reports
-Kids Summer Fun Runs!- Bob Knepp- Thanked volunteers. Great event. Over 400 kids at each fun run. People really appreciate these events.
-Mack's Apples- Eldon is in Japan
-Boston Prep- Dave is running a race.- Pays for Kid's Summer Fun Runs, Club dinner etc. Come out and volunteer for this race.
-Turkey Trot- Sean Coyle- 800 signed up for the race already. We are predicting we will beat last year's numbers. Everyone come out and volunteer. :
7) Thank yous to race directors, Coach Brandon, Lynn Wiles- Media Relations, Eldon's Friendly Reminders, Mariano -webmaster, and Club Volunteers.
8) Scholarship winners: We were able to give 4 scholarships of $750 this year to:
Rory Fawcett, Mike Giberti, Meredith Peabody, and Scott Jones. Work hard kids!
9) Winners for the Boston Marathon Numbers:
Heather Mackesy, Suzanne Thistle, Irene Park, Dave Salois, Dave Giberti.
Alternate: Doreen Martinez
10) Mill Cities Relay- 11 teams this year. Everyone is registered. The social is at Rosa's on Nov. 30th. If you want to get on a team, we CAN make another one.
11) NHGP- CHAMPIONS AGAIN!! Shirts are being ordered. WE BEAT THE EVIL EMPIRE!! Again. : Thank you Coach Brandon!

Printer Friendly      

MINUTES FOR DECEMBER 5, 2012

 Called to order: Jim Peters (7:35) 2nd: Dave Breeden

 Attendance: : Jim Peters, Sean Coyle, Becka Noe, Dave Breedon, Dave Simoneau, Brian Coyle, Dee Lessard, Bob Dolan, John McGarry, Eldon Burkinshaw, Roger Dufrense

 Old Business

1. approve minutes from the Annual Dinner. Motion by: Jim 2nd: Dave

2. Introduce new treasurer: standing ovation by John : will get together with John to switch over information and transition to position.

3. Sponsorship Director- Another member at large? Make it a Board member position? Do we need to add a member at large to keep the board odd? Discussion: there are no assigned responsibilities for a member at large. They can choose what they would like to get involved in. Sean Motion: Table to January meeting. Second: Jim.

4. treasurer's report: John gleefully gives his last report. Giving checks to Sean and Dave. Money right now: $32,892. Bills for Turkey Trot going out still. Will be in the 18-19,000 range when bills are taken care of.

5. membership report: 137 (families) - 8 faces missing. Got a few at Mill Cities Social and TT. Sean is hunting them down.

6. GDTC annual dinner recap: no complaints, excellent food, Castle Catering. 4 no shows- good organization. MC was awesome!

7. fundraising: $2600 deposit for Boston Prep. All $ in except one, coming soon. $5150 from TT. $1000 outstanding from MVP. 10 or so proposals out for Boston Prep, sponsor for KSFR t-shirts. Working on it. Sports and Rehab is interested in sponsorship- info. On treating and preventing injuries, good relationship to have. A few weeks ago, met w/ them, would like to have ppl use facility for treatments. Be there for track work outs etc.

8. Recap Turkey Trot/Mill City: Sean- went well, on time start, great # of volunteers, dropped a few runners, about 50 from last yr. We are in the right range (1300), more than enough food, no hate mail, a few calls about chips… there were no chips. No soup this year, that will be taken off the form. Work on for next yr: get Wed. night to go smoother. Have deliveries earlier. - ppl lined up for numbers on Wed. very busy. Had bananas, bagels, yogurt, Gatorade, chips. Thank you letters have gone out. Hopefully get Cliff Bars for next year and Turkeys. - Had to stuff bags 2-3x, as things came in on Wed. extra steps. Get everything a few days early. Estimate more on shirt sizes. 20 extra shirts. given out. No extras. Raffle: some didn't get picked up. Charlie was going to mail out. (gc's) Timing: one e-mail, man said he didn't run 23:xx he ran 31:xx. Probably be over $7000 to give to charity. Town takes care of food donated and trash. MILL CITY: no bricks, everyone had fun. Some competitive teams but in very competitive age groups. Some injuries took people out a few days before. Paces were good. -music too loud, hard to park, they took the tables out this year so everyone had to stand, only gave us magnets. Humph. - fun people, good conversation, good route.

9. Parkland Wellness Couch-5k program- RECAP- Very cool to see everyone do the TT. Had their own booth and t-shirts. 25-30 ppl. Mrs. Poggi very excited to see so many succeed. Great success! Maybe people will join GDTC from their experience. Parkland employee that was a mascot, it was the CFO. CEO was there. Chief nursing officer. :

10. Boston Prep: West Running Brook this week. Have school. Church has agreed again to let us come in the morning. Permit in to town. In the past, Maureen did insurance=FIRST JOB for Dave Simoneau. Town, PA, and WRB. About 185 ppl registered right now. Race is one week later this yr. Get in touch w/ Lynn and look at this too. Jim- a few things on web site that could be corrected. Directions say Derry Village. Need to fix that. AT West Running Brook. DAVE: Ordering shirts: Larry says don't need to order till 1/1/13. New tech. shirts. Once Larry gets the order, 3 days. QUICK turnover. Wants check for pottery. Get it to him when order is made. Bags are left over from TT. Can use for Prep. Need pins. Cups left? Yes, back at barn. 8-9,000 for Prep. Gu from Mike Thompson or Manchester Marathon. Will be paid for.

11. Mack's Apples-tabled for 2 meetings. "family membership fee" $30- definition of a family? Applies to membership application. Worded as "per household" ? "under 18"? - will work on wording for applications and will look at by-laws. Tabled until Jan.

12. NHGP: only down to 3 unpaid races. $2550 in treasury. Shirts have been ordered. Sean " soooo humph". Jim: roll of the eyes. - Very close to $3000 NHGP should have had all along. 3yrs. Money collected, prizes will go out. Will start fresh for 2013. Dec. 20th in Concord. Selection meeting. - for GDTC: Sandown, Nottingham, -possibly.

13. Saturday Fun Runs: start this week. This week only on Sunday. Long run Sat. 8 a.m. at Coffee Factory. A few open in Feb. and April.

 New Business

1. Thank you for scholarship from Meredith Peabody.

2. USATF- Peg Donavan- she wants to join because she wants to field a competitive 50 yr. old team. Jim e-mailed about what would be needed, costs etc. Will e-mail again if they don't get back to him by the end of the week. Possibly bring in about 200 runners. Could bring NEGP. Etc. more prestige, more particular.

3. Coach- renew position- members showing progress. Attendance was good for track work outs. Previous coaches were $2000. ( 2 ppl) He is being paid $1800 now. He has come early and is there for a minimum of 20 track workouts. Averaged about 30 runners per night. Offer of $2000 for Brandon. Sean. Motion. Second. Member of the Year Bob. Vote: unanimous

4. Look into a storage locker for club materials. Dave S. will get estimates.

 Adjournment (motion to adjourn and seconded)